(NOC 1241)

Career Description

Secretaries perform administrative duties/clerical activities using office software and operating other office equipment.

Duties May Include

Secretaries perform some or all of the following duties:

Prepare correspondence, invoices, presentations, brochures, publications, reports and related material from shorthand, machine dictation and handwritten copy using computers;

Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations;

Schedule and confirm appointments and meetings of employer;

Order office supplies and maintain inventory;

Answer telephone and electronic enquiries and relay telephone calls and messages;

Set up and maintain manual and computerized information filing systems;

Determine and establish office procedures;

Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person;

Record and prepare minutes of meetings;

Arrange travel schedules and make reservations;

May compile data, statistics and other information and may conduct research;

May organize conferences;

May supervise and train other staff in procedures and in use of current software.

Examples of Titles

Administrative Secretary

Here are some schools that have programs related to this career:

Algonquin College
Ottawa, Ontario, CA

Related Program(s):
Office Administration - Executive Diploma; Co-op
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Centennial College
Toronto, Ontario, CA

Related Program(s):
Office Assistant - Software Specialist Certificate; Online; Distance
Office Administration - General Certificate; Online
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Bow Valley College
Calgary, Alberta, CA

Related Program(s):
Administrative Professional Certificate Certificate; Online; University Transfer
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Canadore College
North Bay, Ontario, CA

Related Program(s):
Office Administration Diploma
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Conestoga College
Kitchener, Ontario, CA

Related Program(s):
Office Administration - Executive Diploma
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Modified on May 17, 2012