Conference and event planners plan, organize and co-ordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events.
Conference and event planners perform some or all of the following duties:
Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services;
Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events;
Co-ordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security;
Organize registration of participants, prepare programs and promotional material, and publicize events;
Plan entertainment and social gatherings for participants;
Hire, train and supervise support staff required for events;
Ensure compliance with required by-laws;
Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.
Conference Services Organizer
Special Events Organizer
Trade Show Planner
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